Privacy Policy

Effective Date: August 10, 2026

This Site is owned and operated by Sand Bay Camps, informally known as “Sand Bay” or “Sand Bay Camp” (“Sand Bay Camps,” “we,” “us,” or “our”), and operates sandbaycamps.ca (the “Site”). This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit or interact with the Site. By using the Site, you consent to the practices described in this Policy.

1. Information We Collect

We collect personal information you provide directly to us, including:

  • Contact Form: Name, email address, and any message details you submit.
  • Newsletter Signup: Email address (and name, if provided), collected and managed through MailPoet.
  • Comments and Submitted Images: Any name, email, comment text, or images you submit for publication on the Site.

We also collect limited technical information automatically through:

  • Analytics: We use an independent (self-hosted) analytics plugin to understand how visitors use the Site. This tool does not rely on third-party ad networks and is configured to respect visitor privacy where possible.
  • Cookies: The Site uses standard cookies for analytics and functional purposes (e.g., remembering preferences, supporting site features). See Section 4 for more detail.

2. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries submitted through the contact form.
  • Send newsletter communications to subscribers.
  • Publish comments, photos, or other content you choose to submit (see our Terms and Conditions for the content license terms).
  • Understand Site usage and improve content and functionality through analytics.
  • Maintain the security and proper functioning of the Site.

We do not sell your personal information to third parties.

3. Where Your Data Is Stored and Processed

Please be aware that:

  • The Site is hosted on US-based WordPress hosting infrastructure. As a result, data submitted through the Site may be stored or processed on servers located in the United States and subject to US law, including potential access by US authorities.
  • Newsletter data is processed through MailPoet, which may involve data transfer and storage outside Canada.

By using the Site, you acknowledge and consent to this cross-border storage and processing of your information.

4. Cookies

The Site uses cookies to support core functionality and analytics. Cookies are small text files stored on your device. You can control or disable cookies through your browser settings; however, doing so may affect certain features of the Site.

A full list of cookies used on this Site is provided in our Cookie Policy.

5. Third-Party Services

The Site integrates the following third-party services, which may collect or process information according to their own privacy policies:

  • Google Reviews (via WordPress plugin) — displays publicly available reviews.
  • Google Maps — displays location information and may collect data per Google’s own privacy practices.
  • MailPoet — manages newsletter subscriptions and email delivery.

We encourage you to review the privacy policies of these third-party services for more information on their data practices.

6. Data Retention

We retain personal information (contact form submissions, newsletter subscriptions, comments, and submitted images) indefinitely, unless you request that we delete it. You may request deletion at any time by contacting us using the information in Section 8.

7. Your Privacy Rights

Depending on applicable law, you may have the right to:

  • Access the personal information we hold about you.
  • Correct inaccurate or incomplete information.
  • Request deletion of your personal information.
  • Withdraw consent for uses of your information (e.g., unsubscribing from the newsletter at any time via the link in our emails).

To exercise any of these rights, contact us using the information in Section 8. We will respond to your request within a reasonable timeframe.

8. Contact Us

For questions, requests, or concerns about this Privacy Policy or your personal information, contact:

Email: legal@voro.online

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes take effect immediately upon posting to the Site. Modifications to this policy will be communicated via blog post and delivered to our email subscribers. Your continued use of the Site after changes are posted constitutes acceptance of the revised Policy.

10. Governing Law

This Privacy Policy is governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

This Privacy Policy should be reviewed alongside our Terms and Conditions, which govern your general use of the Site.